Jobs
Apply to join the Flagstaff Symphony Orchestra today! Help be a part of the mission to enrich, engage, and inspire our community through the performance of orchestral music and outreach programs. Two part-time positions are open for hire.
Office Manager/Bookkeeper
REPORTS TO: Executive Director
STATUS: Non-exempt – Part Time
HOURS: 10 hours per week
Compensation: $18-25/hour + hiring bonus of $1,000 (payable over 12 months)
Job Summary:
We are looking for a dedicated and organized employee to join our team. In this role, you will play a critical part in ensuring the efficient operation of our office and maintaining accurate financial records using Quickbooks. Your responsibilities will span various facets of office management, bookkeeping, and financial administration, as outlined below:
DUTIES AND RESPONSIBILITIES
Financial:
- Utilize Quickbooks for accurate and up-to-date financial record-keeping.
- Accounts Receivable and Accounts Payable: Manage invoicing, payments, and vendor relations.
- Process bi-monthly payroll and concert payroll, ensuring timely and accurate disbursements.
- Handle federal and state payroll tax liabilities and make regular deposits.
- Financial Reporting: Collaborate with the FSO Treasurer to prepare monthly reports, quarterly taxes, and annual budget.
- Collect necessary tax information from contractors, vendors, and the Personnel Manager.
- Assist in tracking donations from multiple sources, including Square, Stripe, Givebutter, Facebook, AZ Gives, cash, and checks. Create monthly transaction reports.
- Coordinate large and small printing services and manage USPS non-profit bulk permit.
- Assist in the preparation of grant applications and manage ASCAP and BMI memberships.
- Ensure compliance with Department of Labor laws and assist with financial reviews or audits as needed.
Office Management:
- Order and maintain office supplies to support day-to-day operations.
- Check and process incoming mail promptly.
- Maintain a clean and organized office environment.
- Organize and manage office files efficiently.
- Maintain personnel files, including contracts, tax forms, and I-9 Employment Eligibility files. Register new employees with E-Verify.
- Assist with the maintenance and organization of the FSO Google Drive.
PREFERRED EDUCATION AND EXPERIENCE
- Bachelor’s degree or equivalent combination of education and experience
- Minimum 1 year of administrative experience, preferably in a performing arts organization
- Proficient in Microsoft Office and Google Suite
PREFERRED SKILLS AND ABILITIES
- Demonstrated ability to communicate effectively with excellent oral and written skills
- Demonstrated customer service skills
- Outstanding organizational and time management skills
- Excellent computer skills including Excel, word processing, and database management
- Adaptability, flexibility, and ability to see change as an opportunity rather than an obstacle
BENEFITS
- Working here will give you exposure to the inner workings of Northern Arizona’s largest and most active nonprofit performing arts institution. The work is fast paced, rewarding, and contributes to the larger fabric of the arts and culture scene in Flagstaff.
- FSO’s administration is open and transparent, and new ideas are welcomed.
- Complimentary tickets to FSO performances
- FSO is filled with great people who care deeply about music, the arts, and the community at large.